A leading investment banking, sell-side advisory and consulting firm in Irvine is looking for an Executive Assistant to the Managing Director. The firm also supports the operations of a single-family office, offering a unique opportunity to work in a dynamic, high-integrity environment at the intersection of finance, strategy, and thought leadership. The office in Irvine has 6 employees. The role is on office.
About the Job:
¨ Email Management: Serve as a strategic gatekeeper and facilitator by managing email communication with discretion, insight, and prioritization; monitor and triage communications to ensure timely responses, flag critical tasks, and filtering and organizing correspondence
¨ Industry Research & Thought Leadership: Support initial industry and economic research projects, preparation of thought leadership pieces, and assist with promotion of key executives in the media
¨ Real Estate Portfolio Oversight: Liaise with key stakeholders to assist with real estate and automotive portfolio management
¨ Handle confidential and sensitive information with discretion
¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
¨ Proactively manage daily calendar, identifying and mitigation potential conflicts
¨ Event planning
¨ Schedule internal and external meetings
¨ Coordinate travel arrangements and make suggestions for scheduling additional meetings in the area
¨ Process expense reports
¨ Assist with personal scheduling
¨ Ad hoc projects as needed
¨ Limited off-hour availability via text
About You:
¨ Minimum of 7 years of experience in a related support position
¨ BA/BS from a college or university a plus
¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, Salesforce and Dropbox
¨ Strong writing and research skills
¨ Polished, professional demeanor
¨ Proactive go-getter; no task is too big or too small
¨ Outstanding communication skills
Salary, Bonus, Benefits (medical, dental, vision), 401K, Paid Vacation, Free Parking
Hours: 8-5
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